Reference # 19-00423 Title Marketing Contract and Provisioning Analysthealthcare
Location Phoenix, ARIZONA
Position Type Contract
Experience Level Contract
Start Date / End Date 18-06-2019 --- 30-11--0001
Description
Job Title Marketing Contract and Provisioning Analyst Job Code(s) 234084
Salary Plan GEN Grade(s) 26-28
Department(s) Marketing FLSA Status Exempt Nonexempt

Purpose of the job

  • Under limited supervision, coordinates efforts for Marketing's budget, vendor and contract management and vendor purchase agreements and invoicing.

Qualifications

REQUIRED QUALIFICATIONS
  1. Required Work Experience
    • 2 years of experience general administration
    • 2 years of experience with budget planning
    • 2 years of experience working with spreadsheet and word processing technology (e.g. Excel, Word)
  1. Required Education
    • High-School Diploma or GED in general field of study
  1. Required Licenses
    • N/A
  1. Required Certifications
    • N/A
PREFERRED QUALIFICATIONS
  1. Preferred Work Experience
    • 4 years of experience with budget planning and managing
    • 2 years of experience managing mid to large projects
    • Previous Healthcare experience
  1. Preferred Education
    • Bachelor's Degree
  1. Preferred Licenses
    • N/A
  1. Preferred Certifications
    • N/A


ESSENTIAL job functions AND RESPONSIBILITIES

  • Assists marketing management with budget management, reforecasting including YTD variances, projections and entry into Hyperion.
  • Generate and analyze Purchase Orders and communicates variances to projects owners.
  • Obtains approval and processes invoices for all marketing vendor invoices.
  • Reconcile monthly actuals and researches any discrepancies. .
  • Track all Marketing contracts and agreements to protect company assets and stay within acceptable risk.
  • Keep management informed at all times of issues and concerns.
  • Maintain relationships with suppliers and vendors.
  • Invoice and contract tracking
  • Coordinate scheduling meetings for budget cycle
  • Research issues with invoices and budget as needed
  • Department expert on finance and contract related policies and procedures
  • Contract submission to Legal via SharePoint
  • Inform marketing management when contract expiration dates are coming
  • Coordinate new marketing vendor set up with Finance
  • Track and file annual certificate of insurance for all vendor contracts
  • Coordinate team's review of external required reports (DOI, Assoc., etc.) for Corporate Integrity
  • Coordinate team's review of vendor management program URAC Vendors
  • Back-up department's administrative assistant with scheduling meetings, catering orders and timecards
  • The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements.
  • Perform all other duties as assigned


competencies

REQUIRED COMPETENCIES
  1. Required Job Skills
    • Intermediate PC proficiency
    • Intermediate proficiency in spreadsheet and word processing software
  1. Required Professional Competencies
    • Ability to read and interpret contract documents
    • Ability to read, analyze, and interpret documents and technical procedures
    • Ability to write reports and routine business correspondence
    • Ability to effectively present information and respond to questions from managers, clients and customers
    • Excellent interpersonal and communications skills required
    • Ability to work independently and to maintain effective working relationships with multiple areas and staff levels
  1. Required Leadership Experience and Competencies
    • Ability to build synergy with a diverse team in an ever-changing environment
    • Facilitate and resolve customer requests and inquiries for all levels of management within the Corporation
    • Strong organizational skills
PREFERRED COMPETENCIES
  1. Preferred Job Skills
    • Intermediate knowledge of Hyperion Software.
    • Intermediate knowledge of Oracle Cloud Financials.
    • Intermediate knowledge of budgetary / invoicing processes
  1. Preferred Professional Competencies
    • Tactical planning and decision making skills
    • Able to cope with multiple priorities and high customer expectations
    • Understanding of business processes and key drivers and measures for success
    • Project management skills
  1. Preferred Leadership Experience and Competencies
    • Ability to build and deliver training to other team members
    • Ability to effectively lead projects as assigned