Reference # 18-01976 Title Information Technology - Project Coordinator
Location Phoenix, ARIZONA
Position Type Contract
Experience Level Contract
Start Date / End Date 21-01-2019 --- 30-06-2019
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Project Coordinator

Imagine designing world-class online educational experiences for hundreds of thousands of K-12 students, teachers, parents, and school staff in Arizona. The Arizona Department of Education is creating award-winning educational web applications and you can contribute to our success by crafting the very best user interfaces using the bleeding-edge web technologies.

The Project Coordinator is responsible for coordinating activities and resources in support of ADE's technical projects. The fundamental reason for this position is to utilize a variety of technical systems to organize and coordinate IT projects and procedures in order to ensure organizational effectiveness and efficiency.

" Meet with program/project manager to understand all vital aspects of project
" Responsible to take input from Program Management Director, business analysts, project managers to develop and maintain the detailed schedule
" Develop and maintain detailed project schedule which includes administrative tasks and departments involved in the project what needs to be completed by what date, as well as of team meetings and coordinating with other members
" Responsible to track project changes and produces updated site-based schedule as agreed with IT and project management
" Assist program/project manager in various activities such as budget monitoring and in meetings with management
" Prepare and/or edit meeting minutes, agendas, presentations and tables
" File all project documents (hard and soft copies)
" Participation in Team Meetings and some stakeholder meetings
" Communicating relevant information to all team members, such as change in schedule dates, changes in the project's requirements
" All other duties as assigned


" BS Degree CS or MIS or equivalent experience in related roles
" Prior Project Coordinator experience preferred
" Familiarity with project management processes
" Proficient in Microsoft Office Suite, specifically Word, Excel, and PowerPoint
" Proficient in Microsoft Project; Knowledge of Microsoft Team Foundation Server (TFS) preferred
" Demonstrated ability to use discretion and make sound decisions
" Ability to excel in a collaborative and distributed team environment
" Ability to work with a minimal amount of direction while being pro-active in keeping their management informed of project related issues
" Ability to work under pressure
" Ability to respectfully question ideas and share a point of view with others in support of the business requirements and needs
" Ability to effectively communicate with various levels of employees ranging from entry level to senior leadership
" Ability to manage multiple projects at the same time and shift priorities quickly
" Excellent written and verbal communication skills
" Strong aspiration to learn new technologies
" Proven strong relationship-building and communication skills with team members and business users
" Ability to maintain confidentiality
" Experience in the education industry preferred